Email everyone booked into a class, or just the people on one session's register.
You can send email messages to confirmed participants of a class directly from Bookabee. This is useful for announcements, reminders, or schedule changes.
The "Send to" dropdown at the top of the form lists every session in the class, upcoming ones first, with how many people are booked onto each. Pick one and the recipient list narrows to just those people — ideal for something that only applies to a single date, like a venue door code, a change of room, or a reminder to bring kit.
There's a shortcut from the register too: on the class register, each session column has a small envelope icon in its header that takes you straight to the email form with that session already chosen.
When you send to one session, the email itself says which session it's about, underneath your class name. That matters for parents booked onto several dates — they can see at a glance that the code you've sent is for next Tuesday and not the week after.
Pay-as-you-go bookers only appear on the sessions they actually paid for. Someone who joined the class part-way through a block won't appear on the registers for the weeks before they joined.
Tip
After sending, the session you picked stays selected — so sending the same kind of note week after week is just a matter of changing the date in the dropdown.
You can view a history of sent emails for each class on the same page. Each entry shows the subject, how many people it reached, whether it went to the whole class or one register, and the date sent.
Important
Emails only go to confirmed bookings. Cancelled bookings and unfinished payments are never included.
You can attach PNG, JPEG, WebP, GIF, and PDF files to your email — useful for class flyers, term schedules, kit lists, or consent forms. Click "Add files" under the message, pick the files from your computer, and they'll upload one by one. Each recipient gets the attachments with their copy of the email.
If you need to send something bigger — a long video, a multi-page photo album, a huge PDF — send it from your own email client instead. Bookabee is designed for short transactional updates, not bulk media transfer.
Note
Attachments aren't stored long-term: once your email is sent, the files are removed from our storage. The sent email history will show the filenames and sizes for your records, but won't let you re-download them.
Whichever audience you pick, the Recipients box lists everyone who will get the email and lets you take individuals out with the × next to their name. Removed people appear underneath so you can put them back. Changing the "Send to" dropdown starts the list fresh, so removals never carry over to a different register by accident.
Each recipient receives their own individual email — addresses are never shared between participants. We send a separate message per booker, so no parent can see who else is on the list. This is stronger than BCC and is how we make sure bulk emails to a class don't leak personal data.
